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IT & ERP Specialist (Odoo) – Shanghai

Zedelgem, Belgium

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Expatriate position based in Shanghai for a minimum of 1‑2 years; accommodation provided.

Location: Shanghai (expatriate assignment), with regular travel to Belgium

Contract type: Full‑time, expatriate posting for minimum 1‑2 years 

About Virtavus


Virtavus is a strategic alliance of complementary companies within a Belgian family‑owned holding. We combine our strengths to achieve economies of scale without sacrificing agility.

Each company retains its own DNA and is managed autonomously, close to the customer. Virtavus supports them with a shared back office for Finance, HR, Digitalisation & IT, Marketing and ESG. In addition, we focus on knowledge sharing, innovation and smart technology such as AI and automation. This makes our companies leaner, more agile and future-proof.

Our motto: Work lean, scale smart.

  Context of the position

  • Virtavus drives digitalisation and IT across the group, with the implementation of Odoo ERP as its flagship project. For our Shanghai operations, we are looking for an IT & ERP Specialist with in‑depth Odoo expertise. Based on‑site, you will be the primary point of contact for all IT‑related matters, spanning Odoo roll‑out, network infrastructure and day‑to‑day IT operations. You will be part of setting up the group’s global Odoo Task Force and help build out the IT organisation following a unified approach for all subsidiaries: hands‑on, on‑site, and with a drive to build things from the ground up.
  • You will relocate to Shanghai as an expatriate for a minimum of 1‑2 years. Working alongside local teams, you will structure business processes, support the Odoo roll‑out and ensure the system is actively adopted in daily operations. You will also manage the complete local IT environment including networks, working in close alignment with Virtavus’ Digitalisation & IT team in Belgium, and you will travel to Belgium on a regular basis. Accommodation in Shanghai is provided.

Key responsibilities


Odoo and business processes

  • Help establish the group‑wide Odoo Task Force: define its operating model, planning and working agreements for teams in Shanghai and Belgium
  • Map, analyse and structure existing on‑site IT processes
  • Redesign processes into clear, standardised workflows and translate these into Odoo configurations
  • Provide operational support for the Odoo implementation: configuration, testing, data migration (extract, cleanse and validate data from legacy systems) and go‑live preparation
  • Unlock data: retrieve data from Odoo and other systems to build reports, analyses and dashboards for management and operational teams
  • Train and coach end‑users on‑site; create work instructions and process documentation
  • Identify improvement opportunities and support post‑go‑live optimisation of Odoo

IT management & organisation

  • Oversee all local IT processes: software, network infrastructure, user accounts, licences and access permissions
  • Configure and maintain network infrastructure: Wi‑Fi, switches, firewalls and VPN connections
  • Act as the first point of contact for all IT‑ and Odoo‑related queries in Shanghai; resolve issues promptly or escalate where required
  • Contribute to structuring the local IT organisation: implement procedures, agreements and documentation aligned with Virtavus global group standards
  • Contribute to IT security, backups and data protection, taking into account Chinese regulations and local IT constraints (connectivity, approved tools and services)
  • Manage and monitor IT vendors and service providers; participate in the evaluation and roll‑out of new group‑wide IT solutions

Collaboration

  • Work closely with the Virtavus central team, the Odoo implementation partner and the management of the relevant subsidiaries
  • Act as a bridge between the Shanghai and Belgium teams; undertake regular travel to Belgium

    Candidate profile

  • • Bachelor’s or Master’s degree in (Business) Informatics, Industrial Engineering, Business Engineering, Business Administration or equivalent
  • • Odoo expert: thorough functional and technical knowledge of Odoo (configuration, modules, data model, data import and export)
  • • Experience in IT administration, process analysis or digital transformation is an advantage
  • • Broad IT knowledge including networks (LAN / Wi‑Fi, firewalls, VPN), Microsoft 365 or Google Workspace, and IT security
  • • Hands‑on, practical mindset: willing to get involved and ensure real‑world operational success
  • • Analytical and structured, strong attention to detail and data quality; able to extract data from systems and turn it into actionable reports (e.g. Excel, SQL or BI tools)
  • • Genuine willingness to live and work in Shanghai for at least 1‑2 years; open‑minded towards another culture and prepared for regular travel to Belgium
  • • Independent, flexible and solution‑oriented; comfortable within a small, entrepreneurial organisation
  • • Strong communication skills; able to guide stakeholders through organisational change
  • • Fluent English; Dutch and / or French are a plus; Chinese language skills are a strong asset

   What we offer

  • • A challenging expatriate role with high responsibility from day one
  • • Provided accommodation in Shanghai
  • • Opportunity to build the global Odoo Task Force and the group’s IT operations from scratch, gaining extensive hands‑on ERP and IT experience
  • • International working environment with unique exposure to China‑based business
  • • Direct collaboration with Virtavus core team and senior management
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